Open source mail archiving software compared

Locked Away

Fast Search

The web GUI offers much convenience. You can configure all the critical system parameters, define rules for archiving and retention, manage certificates, and start the integrated backup routine. The feature scope also includes integrated monitoring, which returns data in JMX format. The web GUI comes with an advanced search routine that can be distributed across multiple servers for performance benefits. In addition to the option of defining and storing your own queries, there are comprehensive export options for archived email, including the ability to generate reports in PDF format. As a special feature, you can integrate the search with Outlook and keep the familiar Outlook look and feel in doing so.

On Premises or in the Cloud

MailArchiva also offers an ISP Edition, which enables hosting for service providers and is designed to be multitenant capable. This edition also contains features for automated billing and underlines its claim of being a complete solution.


MailArchiva leaves no wishes unfulfilled. It provides excellent feature scope in combination with support for very large environments and good scalability (Table 4). Additionally, small businesses will really appreciate the free edition.

Table 4


Manufacturer MailArchiva (
Price MailArchiva can be tested for 45 days free of charge. Enterprises with 20 mailboxes or fewer can use the software free of charge. Licensing is on a per mailbox basis; at least 25 mailboxes must be ordered at a price of EUR559. Extension licenses can be purchased in steps of 10. For a new investment, charges of 20 percent maintenance per annum are added for the first year.
Technical data
Evaluation (max. 10 points)
Installation overhead 9
Feature scope 9
User friendliness 8
Integration options 8
Documentation 8
Overall score 8.4

The tests reveal that a solution is available for any budget and set of requirements. The feature scope of all the candidates presented here is huge, and the overhead for implementation and operation is typically manageable.

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