Setting up Google Apps for Work

The new office

Migrating Existing Email Accounts

At this point, I'll describe migrating email accounts, because most companies already use another email service. Click Migrations for an overview of the migration sources. The options there are Gmail, GoDaddy, another Google Apps account, Exchange Server 2003 to 2013, and Office 365. Select IMAP server for accounts for which Google doesn't offer a specific migration agent. You don't need an additional client on the source system with all sources.

Then, define the connection protocol. If the automatic detection doesn't work, select manually from the Exchange Web Services (EWS) or IMAP. Next, enter your email server's login credentials. Depending on which option you chose for Where are you migrating from? , this data is either the mailbox access data or – with Exchange and Office 365 – the Admin login data. It will take some time until Google migrates the data into Apps for Work and will depend on the amount of data and the connection to the existing mail server.

The service can currently transmit email messages, labels, and folders to Google Apps for data migration, but no calendar or contact data. The Google Apps Migration for Microsoft Exchange (GAMME) client must be installed locally for this. Naturally, this is possible with a separate Exchange Server but not with Office 365 and IMAP accounts.

Custom Settings

Next, I'll look at security. To get started, click on the Security icon. Enable SSL and make sure that the system always switches to an encrypted connection if a user logs on to the Apps service. Here you can also define the password length and activate a second layer of security (known as two-step authentication) for logging on if desired. If this method is implemented, users log on using a confirmation code (provided by Google) in addition to their username and password. This approach may be a pain for many users, but it is very secure process for companies to ensure that nobody accesses company data without authorization.

Switch to the Company profile menu item on the dashboard. Here you can enter the various master data for the business, the time zone, and support. You can also determine whether your users are allowed immediate or delayed access to new features of Google Apps. A delay may be useful if you want to get an impression of the new possibilities yourself first or want to train the support. This is also the case with completely new apps. You can specify whether users are automatically allowed to use new apps or whether you have to share them first.

In Personalization , you can store the custom company logo, which can be seen (instead of the Google lettering) in all products and sites in the future. In Custom URLs , you still have the option to switch the URLs from Google Gmail, Calendar, Drive, and Sites to a custom URL for your domain. This is how, for example, to set up the http://gmail.domain.tld URL for https://mail.google.com/a/domain.tld . Note that you cannot switch to SSL for your own domain because there is no way to set your own SSL certificate for the URLs.

Simple User Management

In line with the current trend of working on a tablet or smartphone, there is the Google Admin console app in the Apple Store and Android Store. Don't expect too much from it at this point, however, because it currently only provides user management.

Install the app and log in using your Admin username and password. You will then see Add new user and Add new group on the dashboard. Alternatively, you can go to User on the left menu to reset the password or edit information.

Buy this article as PDF

Express-Checkout as PDF
Price $2.95
(incl. VAT)

Buy ADMIN Magazine

SINGLE ISSUES
 
SUBSCRIPTIONS
 
TABLET & SMARTPHONE APPS
Get it on Google Play

US / Canada

Get it on Google Play

UK / Australia

Related content

  • Office 365 vs. Google Apps

    Office 365 is Microsoft’s new, easy-to-manage cloud solution for email, tasks, and contacts, as well as real-time collaboration throughout the enterprise.

  • 5 Million Google Passwords Leaked
  • Alternatives to Google Analytics
    Many companies that use Google Analytics to learn more about visitors to their websites worry about privacy issues. We looked at some useful alternatives.
  • Google+ with Business

    Google+ isn’t officially ready for corporate use, but users are already excited about what this new social networking platform means for the workplace. We look at how you can leverage Google’s latest product for business and work around its limitations.

  • Intruder Tools

    Professional attackers have much more pointed at your site than just Nmap, and you should too if you want to test your network’s security. We’ll show you some tools intruders use to gather information.

comments powered by Disqus