Microsoft 365 and Teams settings and security

Little Tricks

Managing Rights in Teams

Microsoft Teams offers a number of roles:

  • Skype for Business administrator: Full user access to all Skype for Business features in Office 365 and admin features in Microsoft Teams.
  • Teams service administrator: Admin rights for Microsoft Teams.
  • Teams communications administrator: Management of voice and telephony features in Teams and Skype.
  • Teams communications support engineer: Access to tools that address communication issues.
  • Teams communications support specialist: Management of call records of all participants.

Microsoft Teams management takes place in the Microsoft Teams Admin Center ( Users access Teams from the address.

Security in Microsoft Teams

In Messaging policies , you can manage many important settings, including security settings, that apply to the channels and chats in each team. Global settings include allowing giphys, memes, and stickers, as well as activating message priority control.

External applications can also be integrated into Teams to improve productivity. In Teams apps , you can see the applications that users and administrators can integrate into Teams through the Manage apps item.

Under Org-wide settings , you can define whether third-party apps should be allowed or whether you are only allowing access to Microsoft apps for Teams in your organization. In Teams Admin Center, you again configure settings that apply to all teams in the Office 365 subscription. Important parameters can be found primarily under Org-wide settings | Teams settings . The defaults then apply to all teams in the Office 365 subscription.

Regulated Communications

In terms of communication, you determine in Teams settings under the Email Integration section whether the channels in teams should also receive messages by email. Each team usually uses the General channel, which is also available for all groups across teams. The channels are displayed below the team in the client. Various tasks are available there via the context menu.

The channel can be managed and notifications controlled there, including, among other things, email addresses that can be assigned to a channel. When an email is sent to the channel's address, the message appears in the channel and is available to users who have access to that channel.

Under the Files section, you can also set up whether certain cloud storage – with the exception of OneDrive for Business – should be available in teams (e.g., under the Files tab). As far as collaboration with external parties is concerned, you can allow users to invite guests to meetings from Org-wide settings | Guest access .

In most cases, people from outside the organization are not allowed to access meetings in Teams, even if they have been invited. By enabling the option Allow guest access in Teams , planners of a meeting or users in the company are allowed to invite guests. Microsoft also provides a checklist in this section [6] on whether and when it makes sense to allow guest access.

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